VIRTUAL OFFICE FACILITY SERVICE DESCRIPTION AND GENERAL CONDITIONS
In certain business conditions it is advisable for an offshore company to have more that just the "minimum local presence" in the country of registration. In active business applications, the IBC might well use what's called a "virtual office facility" - an advanced communications services package. This may include a full address for business correspondence, telephone and fax numbers, mail and fax forwarding service, document re-mailing and call handling service. These services would provide Your offshore company with a more comprehensive "ground presence" in the country of incorporation, giving the company a more "bricks and mortar" appearance in active trading situations.
The following is a brief description of the virtual office / communications services, as provided by Fidelity Corporate Services Ltd in the British Virgin Islands.
Any of the services mentioned herein are only provided to active BVI Business Companies for which Fidelity Corporate Services Ltd provides the service of the Registered Agent and Address. Provision of any of these services will be ceased immediately and without notice if the company loses the status of good standing or changes its Registered Agent to another service provider.
MAIL AND FAX FORWARDING SERVICE
The company will be provided with a street address and PO Box address, and a domestic fax number in the BVI. All mail or fax correspondence addressed to the Company will be forwarded to the address, as indicated by the client. Method (mail, courier, fax, email) and frequency of forwarding can be chosen by the client. Apart from the fixed annual service fee, handling costs and charges are applicable, depending in the method of forwarding chosen and the volume of correspondence.
The address and fax numbers provided to a client company under this service will usually be shared between several client companies. Forwarding service will only be provided for correspondence that can be clearly identified as addressed to the Company.
DOCUMENT RE-MAILING SERVICE
This service enables You to send out Your commercial documents (for example, invoices or commercial offerings) from Your company's office in the BVI. Such documents shall be sent to us in electronic format (doc or pdf) with respective intended recipients and their postal addresses clearly indicated in the body of such documents. Unless specifically agreed otherwise, we will not provide signatures on any such documents. Documents will be printed "as is" and mailed as indicated. We will not distribute documents in pre-sealed envelopes. In addition to the fixed annual service fee, handling charges will be applied to each outgoing unit of correspondence (letter or package).
CALL HANDLING SERVICE
A shared domestic telephone line (different and separate from our normal business lines) will be used to take calls and telephone messages on behalf of Your company in the BVI. This service enables You to show a local telephone number in Your letterheads and stationery. The call handling service is only available during the official business hours in the British Virgin Islands.
Same telephone line will be used to provide the call handling service to a reasonable amount of unrelated companies. While the incoming call will not be answered in Your company name, we will confirm upon request that the caller has reached the BVI office of Your company and will request caller to state his business and leave his particulars. We will offer to take message and, if such message is provided, it will be forwarded to You by email or other method of communication.
We will normally not engage into any interactive and detailed business communication on behalf of Your company over the telephone, and we will not make any representations or statements as regards Your company's business. All calls may be recorded for further reference purposes.
To order any of the Virtual Office facilities for Your new BVI Business Company, You can click and choose the required services through our Online Order Form.
If You already have a registered Business Company with us and wish to add any of the Virtual Office facilities to it, please download and fill the Virtual Office Order Form, as below.Virtual Office Order Form.