VIRTUAL OFFICE FACILITY SERVICE DESCRIPTION AND GENERAL CONDITIONS
In certain business conditions it is advisable for an offshore company to have more that just the "minimum local presence" in the country of registration. In active business applications, the IBC might well use what's called a "virtual office facility" - an advanced communications services package. This may include a full address for business correspondence, telephone and fax numbers, mail and fax forwarding service, document re-mailing and call handling service. These services would provide Your offshore company with a more comprehensive "ground presence" in the country of incorporation, giving the company a more "bricks and mortar" appearance in active trading situations.
The following is a brief description of the virtual office / communications services, as provided by Fidelity Corporate Services Ltd in the British Virgin Islands.
Any of the services mentioned herein are only provided to active BVI Business Companies for which Fidelity Corporate Services Ltd provides the service of the Registered Agent and Address. Provision of any of these services will be ceased immediately and without notice if the company loses the status of good standing or changes its Registered Agent to another service provider.
MAIL AND FAX FORWARDING SERVICE
The company will be provided with a street address and PO Box address, and a domestic fax number in the BVI. All mail or fax correspondence addressed to the Company will be forwarded to the address, as indicated by the client. Method (mail, courier, fax, email) and frequency of forwarding can be chosen by the client. Apart from the fixed annual service fee, handling costs and charges are applicable, depending in the method of forwarding chosen and the volume of correspondence.
The address and fax numbers provided to a client company under this service will usually be shared between several client companies. Forwarding service will only be provided for correspondence that can be clearly identified as addressed to the Company.
DOCUMENT RE-MAILING SERVICE
This service enables You to send out Your commercial documents (for example, invoices or commercial offerings) from Your company's office in the BVI. Such documents shall be sent to us in electronic format (doc or pdf) with respective intended recipients and their postal addresses clearly indicated in the body of such documents. Unless specifically agreed otherwise, we will not provide signatures on any such documents. Documents will be printed "as is" and mailed as indicated. We will not distribute documents in pre-sealed envelopes. In addition to the fixed annual service fee, handling charges will be applied to each outgoing unit of correspondence (letter or package).